Generate product descriptions from your supplier information

Upload an invoice, purchase order or supplier spec sheet. Nearby extracts the data, generates descriptions, and prepares product listings ready to import into your catalog without re-entry.

01

Step

Upload the supplier document

Mobile photo, PDF or Excel: Nearby reads your supplier's native format without requiring a template. Invoices, purchase orders, spec sheets and supplier catalogs are accepted to extract product data and generate descriptions.

PDF, image and Excel formats supported
Supplier data in every language
No template to fill in, no manual re-entry
Reading supplier document...
Supplier document received OK
Supplier data extracted 47 lines
Generating descriptions... ...

Extraction report - supplier data

94

Extraction score

47 products identified

Supplier data extracted:

References and product names
47
Supplier prices and quantities
47
Technical product data
38
Raw supplier descriptions
22

02

Step

Automatic supplier data extraction

Nearby reads each line of the supplier document: references, product names, prices, quantities, technical data and packaging information. A report shows exactly which supplier data was extracted before product descriptions are generated.

Missing or unreadable supplier information is flagged. Nearby can complete absent data by looking up the supplier product page online, so every generated description is complete and precise.

03

Step

Agents generate your product descriptions

Four AI agents work in parallel to turn supplier data into complete product listings while you run your store. Each agent has a precise role in generating descriptions.

Invoice

#IN-2048

Atelier Nord

Store arrival - Paris 14

Supplier: Maison Textile Pro

Item Qty Price
Khaki jacket 180,00€
Zip sweater 130,00€
Shoes 250,00€
Pants 330,00€
Total360,00€

Khaki jacket

€80.00 · Stock 1

Zip sweater

€30.00 · Stock 1

Supplier lookup

Material
Heavy cotton
Fit
Oversized
Care
30°C

Generated SEO description

Khaki jacket in heavy cotton, oversized fit. Clear description with material, fit and care instructions to better match customer searches.

04

Step

Review descriptions before export

Every description generated from supplier data is submitted for review before being sent to your catalog. You can edit inline or approve product listings in bulk. Nearby learns from corrections and improves the next descriptions for that supplier.

The interface shows the supplier information used, the generated description, and the attributes created automatically. You can edit a description directly before approving it.

Bulk approval

Approve dozens of generated product listings in a few clicks when the descriptions look right.

Inline description edits

Edit a generated description directly before approval. Nearby remembers your preferences for the next supplier delivery.

Generated descriptions to review

47 to review

Merino wool jacket - ref.4521

Generated description + 4 supplier attributes

Zip collar sweater - ref.4522

Description + category + cleaned supplier image

Approved

Slim chino pants - ref.4523

3 supplier data points completed + generated description

05

Continuous

Every supplier delivery: descriptions generated in minutes

Nearby remembers your usual suppliers. With every new invoice or purchase order, supplier data is recognized and descriptions are generated faster.

Descriptions stay consistent with your tone and catalog. Known supplier information is prefilled. You approve, then generated listings are exported to your software.

Start now

Generate your first product listings from a supplier invoice

Connect your Shopify or Square store and upload your first supplier invoice. Your product listings are generated in minutes, with zero setup.

Ready to generate listings from a supplier invoice?

Upload a supplier document in 30 seconds. Data extracted, descriptions generated, product listings ready to export to Shopify, Square or WooCommerce.